How to Enter and Delete Transaction by Batch, Add Multiple Split Lines & Add Classes in QuickBooks Desktop

QuickBooks is an excellent accounting tool in all aspects. It ensures easy management of Payroll, Accounting, Finance and sales modules of your business. It is tailor-made to manage well every business transaction that you may make and keeps stats and data always updated. QuickBooks syncs well with another software tool (be it an any other QuickBooks software or it is external software).

The latest Enterprise version is capable of making batch entries for checks, deposits, credit card charges, invoices, credit memos, bills, etc. Even when speaking of transaction entries, you can add or enter transactions through “Batch Enter Transactions” feature.

The article will teach us “how to modify transactions” while we are entering them and enter & delete transactions by batch in QuickBooks desktop.

Consider the below points before you start “Entering transactions by batch.”

  • You can only make batch entries of checks, deposits, credit card charges, invoices, credit memos, bills, & bill credits if you have QB Desktop Accountant 2014, Enterprise 14.0 and later versions.
  • Ensure to create a back-up before performing the below steps.
  • In case you want to export transactions from another company file, you need to “Copy multiple transactions from one company file to another.”

Steps to “Enter transactions by batch.”

  • In Accountant menu
  • Go to Batch Enter Transactions.
  • Choose the appropriate Transaction Type & Account.
  • Open the spreadsheet that contains transactions that need to be recorded in QB Desktop.
  • Arrange the columns in the spreadsheet and match them with the ones in the “Batch Enter Transactions window.”
  • Highlight the info and right-click
  • Click Copy.
  • Now on the Batch Enter Transactions window- right-click the first date field
  • Click Paste.

Also Read: How to Combine Reports From Multiple QuickBooks Company Files

 The details will turn red if they are not listed on the company file. In this case, select the features in “red” and then choose Quick Add or Set up. At any point, if you are not sure about the troubleshooting steps, you can feel free to call Quickbooks desktop support number.

If you want to add multiple split lines on the transactions?

 If you have already made a transaction entry; and want to make some modifications to it. For example – add a single or more additional split line to a transaction? We will use the “Split Transaction” feature to perform this action. This feature allows you to add a single or more additional split line to a transaction.

Let’s see how:

•First, highlight the transaction that you desire to add split lines to
• Choose the “Split” button.
• Fill in the required information for each split in a separate line.
• Choose OK and navigate back to the “Batch Enter Transactions window.”
• Repeat the above steps for every transaction that has multiple split lines.

Note: Another option is that you can split one transaction to two or more in number by filling them with the same transaction number on the original spreadsheet.

 How to use Class in QuickBooks Desktop?

• Add “Class” in the Enter Batch Transaction screen.
• Select the “item” before selecting the class (this will keep “Class” associated with an item on a transaction). However, if done otherwise that is “the class” selected before the “item,” the “class” will be deleted when the “item” will be chosen.
• Press “Save Transaction”
• Select “Yes” on confirm account screen.

How to delete transactions by batch?

Note: You can perform this action only in Premier Accountant, Enterprise Solutions, & Enterprise Accountant editions of QuickBooks Desktop.

You can follow below steps to delete transactions by batch:

  1. Ensure that you are in Single-User Mode. In case you are in a Multi-User Mode, go to File Menu > Switch to Single User Mode
  2. Now, go to the Accountant menu-select Batch Delete/Void Transactions
  3. Choose the transactions you want to delete or void them from the Available Transactions list
  4. Choose Review & Delete (or Review and Void option)
  5. On the Review Batch – Delete (or Void) Transactions screen, click the option to Back Up & Delete (or Back Up & Void). You can also skip backing up.
  6. On the confirmation window- select “Yes” to proceed.
  7. Once the transactions are deleted or voided – you will get to option to View Deleted/Voided Transaction Report (With this option you can print a copy of the transactions that were deleted/voided.)

 Alternatively, you can go to Intuit Market Place to install a third-party app that can delete the unwanted transactions in one go. However, if you are looking to remove all transactions, then go to “Remove all transactions using condense data utility feature.


Thanks for being with us. Hopefully, the article was helpful in elaborating enough on “how to enter and delete transactions by batch, add multiple split lines and add in class in QuickBooks Desktop.” In case you have any query, you can reach us at Quickbooks desktop help desk number 1-888-412-7852.